Developing a Presentation

An Outline Page 1










Developing a Presentation:
An Outline











Billie Berry










PSP110
April 18, 2006
Instructor Wendy
An Outline Page 2

Developing a Presentation

Purpose: To explain all elements needed for each situation of the presentation. Identify elements that will vary, and how we will adapt to those variances. To cover the differences in the types of audiences we will be addressing and the types of locations were we will be presenting.

OPENING
I. Our team will be presenting to the board of directors of our parent company, three small groups of Venture Capitalists and to both commercial and investment bankers. We will also be presenting at the annual stock holders meeting in New York City.
II. We will be presenting here at Midwestern in the board room, and on Wall Street in hospitality rooms.

BODY
I. Keeping the audience awake
A Visuals are secondary to the concept
1. We will be using Media Net
2. Have a Question and Answer
3. Use a direct approach
4. Put key information into sections
5. Repeat a major point at least three times
6. Brush up on non-verbal communication

II. Using a layout that works
B. Diagrams, flow charts and maps
1. We will be using a fish-bone diagram
2. Don’t branch out to far, the audience needs to keep up

III. Special Effects
C. Animation, sound and video
1. We will not be using video
2. Clip art should be related to the topic
3. Do not over do

IV. Being a presenter
D. Be informed of all aspects of the presentation
1. Use language skills to assert key points
2. Don’t bore the audience with extra words




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V. Knowing the audience
E. This can be the hardest part
1. Have as much contact with the audience as possible
2. Using demographics helps design the right message
3. Find the best method to motivate the audience
4. Present a clear message
5. Avoid stereotyping

VI. Memorizing the speech
F. Not everyone can memorize their speech
1. Don’t read your speech to the audience
2. Take the time to go over the presentation w/out words
3. Use your own words, then
4. Once familiar with he presentation add the speech

VII. Handouts
G. Information and guidelines
1. These are to be given at the beginning of each presentation
2. Contact information is to be within the first page
3. This will be a general overview of the presentation

VIII. Getting ready
H. New York
1. Rooms will be set up two hours before presentation
2. E-mail a short overview of presentation to expected guests the day before
3. Before we leave back-up everything, things happen, make sure you have a copy
4. We will be using theatre style seating (see Media Net for calculations)


CLOSE:

I. Audience Checklist
A. How many people
B. Consider political, religious, professional backgrounds
C. Analyze age, race and ethnic groups
D. Determine their knowledge of subject

II. Closing your presentation
A. Plan for ten percent of your time for the close
B. Repeat your main idea
C. Make your final words memorable



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References:

Rutledge, P. A., Grey, J., Mucciolo, T., (sp. Ed.), (2004), Using PowerPoint 2003, Indiana: Que Publishing

Munter, M., Russell, L., (custom edition), (2002), Guide to Presentations, New Jersey: Pearson Education, Inc.